Monday 29 May 2017

Conference Management – Program Committee

Conference Management – Program Committee Chair:

Conference Management – Program Committee Functions

Committee Members And Organization
The Committee Chair shall be the Section Chair-Elect. The Committee shall consist of the Committee Chair and at least four (4) members selected by the Committee Chair. The most recent available Past Chair and the Current Director shall serve as ex officio members of this committee.

Committee Functions

It shall be the responsibility of this committee to plan and develop the technical program for the Section Annual Meeting. This involves the selection of the subjects for the program, and scheduling and obtaining the speakers to present the subjects. Planning for the program shall begin immediately after the new Section Officers are elected and the completed program, in final draft form, shall be presented ninety (90) days prior to the date of the Section Annual Meeting. The Committee may seek the assistance of the other Section Committees such as Community Relations, Education, Government Affairs, Research, Safety, Small Water Systems, and Student Affairs in selecting topics and securing speakers.

Upon receiving a speaker commitment to participate in Section technical program, four (4) copies of the Section “Speakers Information Form” shall be prepared by the Committee Chair and forwarded to the individual for completion. Normally, the Chair assigns committee members the responsibility of the distribution and return of the individual forms. The speaker should be advised to retain one (1) copy for reference and return three (3) copies. The Chair shall retain one (1) copy and distribute one (1) copy to the Section Secretary Treasurer and one (1) copy to the Chair of the Arrangements Committee.

It shall be the responsibility of the Committee Chair to arrange for the appropriate public official from the site of the annual meeting to participate in the opening ceremonies. Once arrangements have been financed, a formal letter of invitation should be prepared by the Committee Chair for signature by the Section Chair. The Committee Chair shall also arrange for the invocation to be given at the opening ceremonies. Although it is normally intended that the technical program present a diversification of topics in an effort to satisfy the interest of all members, the Committee may select an annual meeting theme to emphasize significant technical presentations. The committee may include a field inspection trip of a significant facility on the program. During the annual business meeting, and after the election of officers, the incoming Section Chair shall announce to the membership his selection of Committee Chairs and any special duties which may be assigned to a committee.